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Executive Assistant

US-IL-Chicago
Job ID
2017-1487
# of Openings
1
Category
Regional Administration

Overview

The Executive Assistant will support the Executive Vice President, Central Regional Executive. The ideal candidate will be high energy, big-picture minded and will embrace the idea of ‘being part of the solution’.    A highly flexible and team-oriented attitude is essential. 

Responsibilities

PRINCIPAL DUTIES AND RESPONSIBILITIES: 

  • Handle correspondence via phone, email and memorandum
  • Regularly arrange domestic travel
  • Maintain Outlook contacts and calendars
  • Schedule and manage in-house meetings and external customer events
  • Complete expense reports
  • Screen calls and incoming mail
  • Create and maintain contracts meeting minutes, files and project schedules
  • New Hire & Termination Coordinator - Coordinate Office space for new employees
  • Coordinate events – Office/Broker Receptions/ Appreciation Event
  • Contact & Liaison for Corporate for the various departments in the Central Region
  • Marketing- overseeing closet maintenance and supply and ordering
  • Facilities - overseeing office upkeep; including, but not limited to:
    • IT- overseeing communications and equipment organization
    • Telecommunication- overseeing phone updates
    • Overseeing Office Safety, including, but not limited to:
    • BCP program w/ Corporate
    • Fire Safety
  • Perform other support tasks as assigned

Qualifications

TECHNICAL SKILLS AND COMPETENCIES: 

  • Strong Microsoft Word, Outlook, PowerPoint and Excel skills
  • Working knowledge of networking/computer setup, etc.
  • Comfortable and confident when interacting with executives and staff of all levels
  • Must have exemplary verbal and written communication skills with the ability to handle sensitive correspondence regularly
  • Demonstrated ability to excel in a fast-paced, changing environment
  • Exceptional teamwork skills
  • Excellent ability to multitask and prioritize
  • Excellent attention to detail
  • Strong customer/ broker support skills
  • Independent, self-starter

 

EDUCATION & EXPERIENCE:

  • Minimum of 5 years experience in an executive assistant role and/or a four year college degree preferred
  • Previous insurance industry experience a plus
  • Previous experience in managing staff a plus

 

 

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