Arch

  • Sr. Executive Assistant

    Job Locations US-NC-Greensboro
    Job ID
    2018-2237
    # of Openings
    1
    Category
    Information Technology
  • Overview

    The Senior Executive Assistant is assigned to a company officer, providing key administrative support to enhance the operational efficiency of the officer’s department and contribute to the accomplishment of department objectives.  The incumbent acts as a main internal and external customer service contact for their officer and operates within a framework of established policies and procedures.  He/She exercises independent judgment, prioritizes own work, and determines procedures and policies to follow in various situations. 

     

     

    Arch MI is a new and growing mortgage insurance company with a strong and global parent – Arch Capital Group Ltd.  If you’re interested in joining a dynamic company and working with a team of motivated, high caliber people, apply today and come grow with us!

    Responsibilities

    1. Assists the assigned officer with ongoing/reoccurring tasks, special projects, and process administration.
    2. Supports the administrative and clerical efficiency of departments within a framework of established procedures and policies. Serves as internal and external department liaison.
    3. Produces and maintains confidential records, documents and correspondence using desktop software applications. Reviews contracts and other complex/important documents, determining which parties need to take action or be involved.
    4. Researches, designs and produces reports using various company systems/databases to capture information.
    5. Coordinates information needed to support department problem solving and decision making. May maintain notes and information for Board meetings and/or various officer-level corporate committees.
    6. Arranges appointments, travel, meetings and conferences. Handles detailed and complex logistics related to large meetings and executive travel arrangements, including vendor relationship management, billing, etc. 
    7. Prepares and coordinates the annual department budget planning process, entering information for various cost centers into the company-wide financial planning and budgeting system. Follows up with department managers with questions and reminders of deadlines for different phases of the process/cycle. 
    8. Manages the monthly reconciliation of the department budget & expenses. Reviews, reconciles and processes complex invoices.  Administers charge backs to appropriate costs centers and inter-company allocations.  Seeks clarification and further information from managers as needed.  Coordinates with accounts payable to research and resolve expense issues.
    9. Provides backup and ongoing support to department operations staff as needed. Coordinates the needs of the office including its environment, supplies, and supporting technologies (e.g., copying machines, fax machines, phone systems).
    10. Maintains filing systems and timekeeping records.

    Qualifications

    Knowledge & Skills:

    1. Ability to resolves complex issues in creative and effective ways utilizing in-depth knowledge of company operations, policies and procedures.
    2. Ability to maintain confidence involving matters of a highly sensitive nature. Inspires trust and confidence in others.
    3. Ability to develop and maintain relationships with internal and external contacts.
    4. Ability to prepare concise, effective written documents utilizing good English grammar.
    5. Ability to adapt and be flexible to changing priorities and varied duties on a daily basis.
    6. Strong organizational skills to effectively plan large department meetings. Excellent attention to detail and the ability to carefully handle confidential and/or sensitive materials and information.
    7. Basic knowledge of enterprise budget planning processes and applications.
    8. Fully proficient with MS Office Suite, Word, Excel, PowerPoint and Access.

    Education & Experience:

    Required knowledge & skills would typically be acquired through a high school diploma, associate’s degree with 5 + years of job-related experience providing administrative support to executives.

     

    About Our Company

    Arch Mortgage Insurance Company is the flagship U.S.-based mortgage insurer of Arch Capital Group Ltd., a leading insurance and reinsurance company operating through its subsidiaries worldwide. Based in Greensboro, North Carolina, our company is committed to our employees and our customers.  Our Total Rewards package offers competitive pay and valuable benefits.  Plus you’ll have access to a variety of programs supporting your professional development and a culture that encourages innovation, collaboration and professional growth.

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